How to plan a shutdown so it takes no longer than it has to

A planned shutdown is a rare opportunity for maintenance. The line is stopped, the equipment is accessible and you can do work there is no room for during normal operation. But every extra hour means lost production, so preparation is what decides the outcome.

Start with a list of work, not a date

First write down what needs to be done: repairs postponed during operation, preventive replacements, inspections and checks. Only the scope of work shows how many people and how much time you will need. The opposite approach – a fixed date and “whatever we manage” – usually means the important jobs are left for next time.

Order parts and materials in advance

The most common delay is not the work itself but a missing part. Bearings, seals, couplings or a spare gearbox should be on site before the line stops. Allow longer lead times for non-standard components.

Coordinate all trades in one schedule

Mechanics, electricians and construction crews often meet in the same place. A shared schedule with clear sequencing prevents one trade waiting for another to clear the space.

Leave time for start-up

After every intervention the equipment needs to be tested and brought back up. A buffer at the end of the shutdown costs less than an unexpected failure in the first shift after restart.

We can help you prepare and carry out your shutdown – reinforcing your maintenance team, sourcing parts and coordinating all trades.